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Procurement Management
Dec 2025 Examination
Q1. In a large service organization, the procurement department has recently implemented new procurement policies and procedures to align with industry best practices. However, several user departments are bypassing the standard purchase requisition process, leading to unauthorized purchases and confusion over supplier selection. The finance department has raised concerns about budget overruns and lack of compliance. The procurement manager must address these issues while ensuring that the procurement process remains efficient and user-friendly. How should the procurement manager apply procurement policies and procedures to resolve the conflict and ensure both compliance and operational efficiency in this situation? (10 Marks)
Q2. A procurement manager at a large electronics manufacturer is tasked with sourcing a new category of semi-finished products. While the company’s policy encourages competitive bidding through RFQs to ensure cost-effectiveness, the manager believes that leveraging existing long-term supplier relationships will better ensure quality and timely delivery. However, some stakeholders argue that this approach may overlook potential cost savings and innovation from new suppliers. Evaluate the procurement manager’s decision to prioritize long-term supplier relationships over competitive bidding for a new category of semi-finished products. What factors should be considered in justifying this approach, and how might it affect cost, quality, and supply continuity in the long run? (10 Marks)
Q3(A). A national retail chain with stores in multiple cities is struggling with manual procurement processes, leading to errors, delays, and lack of visibility into inventory and spending. The procurement manager has been asked to lead a digital transformation initiative, implementing ERP and MRP systems to automate and streamline the P2P cycle. The goal is to improve efficiency, reduce costs, and enhance coordination between procurement, finance, and store operations. Devise a digital transformation plan for the procurement department of a multi-location retail chain, focusing on the integration of ERP and MRP systems to optimize the procure-to-pay (P2P) cycle. What key processes, controls, and interfaces would you design to ensure seamless collaboration across departments and with external suppliers, and how would you measure the success of your plan? (5 Marks)
Q3(B). A leading international distributor sources products from thousands of suppliers worldwide. Facing increased competition and customer demand for ethical sourcing, the company’s procurement team is tasked with launching a strategic sourcing program to rationalize suppliers, negotiate better terms, and integrate sustainability criteria into supplier selection and management. Design a strategic sourcing initiative for a global distributor aiming to consolidate its supplier base, achieve cost savings, and embed sustainability and ethical practices into its procurement processes. What steps would you include to ensure the initiative delivers both financial and reputational benefits? (5 Marks)
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